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Unoficial City Council Minutes May 7, 2014

NOTE:  The following minutes are unofficial until approved at the next regularly scheduled council meeting.   May 7, 2014   The Norton City Council met in regular session Wednesday, May 7, 2014, at 5:30 p.m., with Mayor David Corns presiding.  Council members present were Chriss McDiffett, Gary Lacy, Jerry Jones, Roberta Ryan and Jeff Urban.  Ron Briery was absent. Others present were Jon Boxler, Jerol DeBoer, Kristine Knapp, Tonya Stover, Robert Bowman, Chris Frack, Dan Bainter, Scooter Matchett, Mike Stephens, Karen Griffiths, Pat Morel and Darla Ellis.   Motion was made by Roberta Ryan and seconded by Jerry Jones to approve the April 16, 2014, council meeting minutes as written.  Vote taken.  Motion carried.   The following building permits were presented: Greg Graham                                      – $      200 – Demolition of garage at 209 S. Wabash First United Methodist Church          – $ 23,360 – Reroof building at 805 W. Wilberforce Bob VanEaton                                    – $  3,000 – Construct roof over existing deck at 1020 Truman Drive Ron & Jackie Porter                           – $17,000 – Construct building addition at 1021 Churchill Drive Thomas Stacey                                   – $  5,000 – Reroof and remodel building at 406 S. Second Norman Nelson                                  – $40,000 – Reroof building at 505 Sunset Ave. Lynn Ward                                          – $  2,800 – Construct accessory building at 207 N. Kansas Garrett Plumb., Heat, & Elec.                        – $  4,200 -  Street opening at 309 W. Wilberforce   Jon Boxler was present on behalf of Boxler Insurance Agency and EMC Insurance to present a dividend check in the amount of $9,578.51 to the City of Norton.  The Kansas Municipal Utilities Safety Group Insurance program through EMC Insurance includes over 450 cities, and a proportionate share of the total group dividend is paid out to all participants.  Jon Boxler left the meeting at 5:32 p.m.   Jerol DeBoer of Penco Engineering was present to give an update on the KDOT Geometric Improvement Project on Highway 36.  He stated this was originally going to be a 900 foot project, and then another application was submitted for additional work and the two projects were combined.  Now the project is about 2400 feet long and goes from West Street to the concrete pavement at the stoplight.  The four 10’ lanes with curb and gutter will be widened to four 12’ lanes with curb and gutter, and new storm sewers and inlets will be installed.  The highway will be widened by 8 feet, which will all come off the north side, due to the power line being along the south side.  This 8 feet is all on existing state right-of-way, but the City will have to procure some temporary easements for construction.  The City’s water line will need to be moved before the project is put out for bid.  There won’t be any cost to the city to move any other utilities, because they are all on state right-of-ways.   Jerol stated the bid letting has been moved to January of 2015, and he estimates it will take 6 months to do this job, with construction starting in March or April.  He said he needs to get the office check plans completed and then have a public meeting to inform the public of what the project involves.  He hopes to have this meeting sometime in June.  Jerol said the plans include eliminating some access driveways along the highway for safety.  He stated there will always be access to each business during construction, because they will do half of each drive at a time.   Jerol stated he is concerned about the cost estimate because costs have skyrocketed in the last six months.  He has updated the costs based on two of his recent bid lettings, and the revised estimate is about $2 million.  The State is only funding $1.5 million as of right now.  The City will have to look at some options.  He stated the City could apply for another Geometric Improvement project to try and get additional funding, and those applications are due Friday.  Motion was made by Chriss McDiffett and seconded by Roberta Ryan to apply for a third Geometric Improvement project for the additional funding.  Vote taken.  Motion carried.   Motion was made by Gary Lacy and seconded by Chriss McDiffett to approve the agreement with Penco Engineering for the preparation of plans for the Geometric Improvement project on Highway 36 from West Avenue to approximately 300 feet west of the intersection of Hwy 36 and Hwy 283, for a total of $110,000.  This includes the $49,500 from the previous contract with Penco Engineering for the original project which was approved on February 1, 2012.  Vote taken.  Motion carried.   Kristine Knapp and Tonya Stover were present to discuss a proposed Norton Trails project to make sidewalks safe for kids to walk to school and add safe routes.  They attended a seminar and learned of several grants available for these projects, and said chances for funding are very good.  They are considering applications to the Sunflower Foundation, Safe Routes to School and Wildlife & Parks.  A survey is being sent home from school to determine how many students walk or ride bikes to school.  They are working with Architect Paul Stoner, who will put everything together and get a cost estimate and apply for the 3 grants for them, and they will know by October if they get the initial funding.  Grant funds will be used to pay the architect, and they also plan to have fundraisers to raise some of the money needed.  When they get a proposal from the Architect, they will present it to the Finance Committee.   Motion was made by Jerry Jones and seconded by Roberta Ryan to waive the formal second reading of Ordinance 1656, designating a stop intersection on South First Avenue at the intersection of S. First and W. Washington Street.  Vote taken.  Motion carried.   Motion was made by Jerry Jones and seconded by Roberta Ryan to waive the formal second reading of Ordinance #1657, designating yield conditions at a point when approaching N. Graves Avenue.  Vote taken.  Motion carried.   Motion was made by Jerry Jones and seconded by Roberta Ryan to waive the formal second reading of Ordinance #1658, designating yield conditions when approaching N. Second Avenue.  Vote taken.  Motion carried.   Motion was made by Jerry Jones and seconded by Jeff Urban to recess the City Council meeting for 10 minutes at 6:38 p.m., to conduct a Public Building Commission meeting.  Vote taken.  Motion carried. The Norton Public Building Commission met on May 7, 2014 at 6:38 p.m., with the following PBC members present:  Jerry Jones, Roberta Ryan, Jeff Urban, Chriss McDiffett, Gary Lacy and David Corns.  Ron Briery was absent.   According to the PBC Bylaws, the PBC shall hold an annual meeting on the same date and time as the first calendar City Council meeting after the council members are sworn in, of each calendar year.  The President, Vice President and Secretary shall be elected at the annual meeting of the PBC.   Motion was made by Jerry Jones and seconded by Jeff Urban to approve the minutes of the February 6, 2013 PBC Meeting.  Vote taken.  Motion carried.   David Corns nominated Chriss McDiffett as Secretary.  There were no other nominations.  Vote was taken on Chriss McDiffett as Secretary and passed 5-0.   David Corns nominated Gary Lacy as Vice President.  There were no other nominations.  Vote was taken on Gary Lacy as Vice President and passed 5-0.   David Corns nominated Roberta Ryan as President.  There were no other nominations.  Vote was taken on Roberta Ryan as President and passed 5-0.   Motion was made by Jerry Jones to adjourn the PBC meeting.  The PBC meeting was adjourned at 6:48 p.m.   The Norton City Council meeting was reconvened at 6:48 p.m.   Mayor Corns reported the city general sales tax receipts collected in March of 2014 totaled $16,959.97, the city pool sales tax receipts totaled $25,439.95, and the county sales tax receipts totaled $12,087.82 for a total of $54,487.74.  The 2014 year to date sales tax receipts total $263,590.36.   Motion was made by Gary Lacy and seconded by Chriss McDiffett to nominate Jerry Jones as Council President.  There were no other nominations.  Vote taken.  Motion carried 4-1 with Jerry Jones voting no.   Motion was made by Jerry Jones and seconded by Roberta Ryan to approve the Mayor’s Council Committee appointments and other board positions for 2014-2015 as follows:

COMMITTEE CHAIRPERSON VICE CHAIR MEMBER
FINANCE Ron Briery Jerry Jones Roberta Ryan
UTILITY Roberta Ryan Chriss McDiffett Ron Briery
PERSONNEL * Chriss McDiffett Roberta Ryan Gary Lacy
PUBLIC SAFETY Jerry Jones Jeff Urban Chriss McDiffett
PARKS/CEMETERY Jeff Urban Gary Lacy Jerry Jones
PUBLIC WORKS Gary Lacy Ron Briery Jeff Urban

Airport Board                                                                            –  Chriss McDiffett / Jeff Urban K.M.E.A. Council Representative                             –  Mayor Corns / Darla Ellis / Curt Bozarth County Commission Council Representative            –  Roberta Ryan Bed Tax Committee Council Representative            –  Gary Lacy Library Board                                                             –  Mayor Corns Solid Waste Committee Representatives                  –  Mayor Corns / Pat Morel / Jerry Jones Economic Development Committee                          –  Gary Lacy / Jerry Jones Chamber of Commerce Council Representative       –  Roberta Ryan 20/20 Emergency Planning Committee                     –  Ron Briery   Motion was made by Roberta Ryan and seconded by Jerry Jones to approve the appointment of Darla Ellis as Norton City Clerk.  Vote taken.  Motion carried.   Motion was made by Jerry Jones and seconded by Roberta Ryan to approve the appointment of Patty Rowh as Norton City Treasurer.  Vote taken.  Motion carried.   Motion was made by Gary Lacy and seconded by Jerry Jones to approve the appointment of Pat Morel as Norton Chief of Police.  Vote taken.  Motion carried.   Motion was made by Jerry Jones and seconded by Gary Lacy to approve the appointment of Karen Griffiths as the Norton City Attorney.  Vote taken.  Motion carried.   Motion was made by Jerry Jones and seconded by Roberta Ryan to approve the appointment of Doug Sebelius as the Norton City Prosecutor.  Vote taken.  Motion carried.   Motion was made by Jeff Urban and seconded by Jerry Jones to approve the appointment of Mitch Jones as the Norton Fire Chief.  Vote taken.  Motion carried.   Motion was made by Jeff Urban and seconded by Jerry Jones to approve the appointment of Cameron Archer as the Assistant Fire Chief.  Vote taken.  Motion carried.   Motion was made by Roberta Ryan and seconded by Jerry Jones to approve the appointment of Jerry Hawks as the Norton Municipal Judge.  Vote taken.  Motion carried.   Motion was made by Jerry Jones and seconded by Gary Lacy to approve the appointment of the Norton Telegram as the Official City Newspaper.  Vote taken.  Motion carried.   Motion was made by Jeff Urban and seconded by Roberta Ryan to approve the appointment of KQNK as the Official City Radio Station.  Vote taken.  Motion carried.   Motion was made by Jerry Jones and seconded by Roberta Ryan to approve the appointment of Dr. Jeff McKinley as the City Health Officer.  Vote taken.  Motion carried.   Mayor Corns stated he would like to donate 6 single pool passes to give away at the pool grand opening.  Motion was made by Roberta Ryan and seconded by Jerry Jones to give away 6 single pool passes at the grand opening event.  Vote taken.  Motion carried.   Karen Griffiths stated a City website has been discussed in the past.  Civic Plus and Hays Daily News would both like to do an onsite visit to show the City some options with their website plans.  A meeting with Civic Plus was scheduled for June 16 at 5:00 p.m. and a meeting with Hays Daily News was scheduled for June 23 at 5:00 p.m.   Karen Griffiths stated she would like to meet with the Public Safety Committee to review a proposed ordinance regarding new guidelines for scrap metal dealers.  She stated she would also like to discuss concealed carry with the Personnel Committee.  Council training will be held on May 22 at 5:30 p.m.   Police Chief Pat Morel distributed his department’s statistics sheet for April.  He stated the concrete pad is in and the layout of the new building at Busch Field has been set.  At the new Norton Aquatic Center, the drywall is finished and they are painting.  They have hired 2 additional plumbers to try to get caught up.  They are hanging fixtures in the bathroom, and the windows, doors and stainless steel countertop are ready to be put in.  They will be installing the Diamond Brite finish next week and the parking lot is being done.  Jerry Jones asked staff to find out if the slides will have to be maintained or polished.  He also asked about the landscaping where the dirt is around the swimming pool.  Pat Morel said the contractor will slope it off.  Jerry Jones asked what it will cost to fire up the pool heater and get the water warm.  He also stated the thermostat for the heater needs to be locked so only the pool manager has access to it.  Roberta Ryan asked about the drainage on the south side of the pool.   Jerry Jones asked about the water situation with the ongoing drought.  Chris Frack stated he looked at water usage and there is not a specific day when less water is used.  He stated he also looked at how many feet the surface area is from the well and it is only ¼” down compared to a year ago.  He stated 60% of the City’s water comes from the lake, so the wells are only used for 40% of water consumption.  City Attorney Karen Griffiths will research what needs to be done to impose water restrictions and Jerry Jones asked Chris Frack to keep on top of monitoring the water levels so restrictions can be imposed if needed.   A special City Council meeting will be held next Wednesday, May 14 at 5:45 p.m. to consider an application to be submitted to the Kansas Department of Commerce for Small Cities Community Development Block Grant funds under the Downtown Commercial Rehabilitation category.   City Clerk Darla Ellis stated the Electric Distribution Supervisor recommends replacing the electrical system in Westridge Acres, and would like the Council to consider allowing it to be put out for bid.  This was a budget request for 2014, but was set aside to put in the 2015 budget.  Roberta Ryan scheduled a Utility Committee meeting for May 19 at 4:00 p.m. to discuss this matter. Darla Ellis reported the City-wide clean up went well.  The City hauled a total of 180,960 pounds to the landfill.  The Goodwill truck has been scheduled to be in Norton from noon on Monday, May 19 through noon on Thursday, May 22 in the City parking lot on S. First and W. Main.  The new loader should be here by the end of next week, and the sewer machine should be here by the end of the month.   Requests for proposals have been prepared for the south wall of the Norton Recreation Center.  The request includes covering all of the existing windows with insulated panels, and replacing the three doors with one door with glass sidelights.  The City received the signed contract and the $10,000 down payment from Charles Payne, President of Industrial Diesel Service, Inc. for the #9 engine at the power plant.   Motion was made by Roberta Ryan and seconded by Jeff Urban to approve Appropriating Ordinance #9.  Vote taken.  Motion carried.   Motion was made by Roberta Ryan and seconded by Chriss McDiffett to adjourn.  The council meeting was adjourned at 7:55 p.m.   ATTEST: ___________________________             Mayor: ________________________________ City Clerk                                                              David N. Corns