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Unoficial City Council Minutes July 16, 2014

NOTE:  The following minutes are unofficial until approved at the next regularly scheduled council meeting.

 

 

July 16, 2014

 

The Norton City Council met in regular session Wednesday, July 16, , at 5:30 p.m., with Mayor David Corns presiding.  Council members present were Jerry Jones, Roberta Ryan, Jeff Urban, Chriss McDiffett, Gary Lacy and Ron Briery.  .

 

 

Brian Thompson, Partner of Mapes & Miller, was present to review the 2013 audit report, which was prepared in accordance with the Kansas Municipal Audit and Accounting Guide.  He reported the City complied with all Kansas Statutes and no statutory violations or areas of non-compliance were found. Motion was made by Ron Briery and seconded by Roberta Ryan to accept the 2013 audit report as presented, and authorize it to be filed with the State.  Vote taken.  Motion carried.

 

Kris Knapp and Tonya Stover were present to report they are applying for a Safe Routes to School grant for $15,000 to pay engineer design fees.  The City would be the applicant and so they need a Resolution of Support and Administration to put in the grant application.  Motion was made by Roberta Ryan and seconded by Gary Lacy to approve Resolution #13-2014, declaring the eligibility of the City of Norton to submit an application to the Kansas Department of Transportation for use of safe routes to school funds set forth by MAP-21 for the Norton Trails project in Norton, Kansas and authorizing the Mayor to sign this application.  Tonya Stover stated they will not be asking the City for any money but the City would administer the grant.  Ron Briery stated he would feel better if the information could be looked over to know the City is not obligated financially.  Motion was made by Ron Briery and seconded by Roberta Ryan to table this motion until the end of the meeting to allow time for the City Attorney to look over the grant regulations.  Vote taken.  Motion carried.

 

Karen Griffiths stated according to Roberts Rules of Order, if a tabled motion is not taken up at the next meeting, it dies.  Motion was made by Jerry Jones and seconded by Chriss McDiffett to not accept the third reading of Ordinance #1656, Ordinance #1657 and Ordinance #1658.  The third reading for these ordinances was tabled on May 21, 2014.  Vote taken.  Motion carried.

 

Karen Griffiths stated the Finance Committee discussed the liquidated damages for the aquatic center project.  She stated when the city council approved the change order to have a concrete parking lot instead of asphalt, the change order included a 3 week extension to the finish date.  She stated with that extension, it changed from 28 days to 7 days of liquidated damages.  She is sending a demand letter to the contractor and the Architect regarding the substantial completion liquidated damages and also giving notice that the City is not accepting the curb and gutter because it did not meet the specifications and are below standard.  In lieu of removal and correction, the City will be demanding that the contract sum be reduced by the amount necessary to correct and replace the curb and gutter at a later date.

 

Motion was made by Roberta Ryan and seconded by Jerry Jones to approve the proposal from ElectriComm, Inc. for an electric system study not to exceed $28,000.  Three proposals were considered.  Vote taken.  Motion carried.

 

Roberta Ryan reported the Winner’s Circle will be held on September 13;.  The Chamber discussed having a firework-less festival around the courthouse to use the donation money that was raised for the fireworks display.  The car show and drag races were well attended.

 

Motion was made by Ron Briery and seconded by Roberta Ryan to approve the first reading of Ordinance #1660, amending the City Code as to the appointment of the City Administrator.  The City Administrator must be a city resident within 60 days of accepting the office.  Vote taken.  Motion carried.

 

Ron Briery reported the Finance Committee met and discussed the budget.  The City had budgeted $10,000 for fuel for the airport in 2012 when the fueling station was put in.  This was approved as a one-time expenditure.  The airport has continued to include the $10,000 in their budget each year since, but has not gotten a copy of their budget to the City prior to the certification deadline.  According to the interlocal agreement, the Airport is to submit their budget to the City in June for review and approval.  A letter will be sent to the Airport Board regarding this matter.

 

Motion was made by Ron Briery and seconded by Roberta Ryan to accept the resignation from Pat Morel as Interim Co-City Administrator; he will retain his position as Chief of Police.  Vote taken.  Motion carried.

 

Darla Ellis reported on the status of the City Administrator search.  The deadline for applications is August 15, 2014.

 

Motion was made by Jerry Jones and seconded by Roberta Ryan to bring the following motion off the table:  Motion was made by Roberta Ryan and seconded by Gary Lacy to approve Resolution #13-2014, declaring the eligibility of the City of Norton to submit an application to the Kansas Department of Transportation for use of safe routes to school funds set forth by MAP-21 for the Norton Trails project in Norton, Kansas and authorizing the Mayor to sign this application.  Karen Griffiths said she has reviewed the application guidelines.  She stated it is a federal reimbursement program, which means the agency pays all of the bills and then submits proof of payment to KDOT for reimbursement.  The application is for $15,000 for engineering design fees.  Vote taken.  Motion carried.

 

Tom Brannon asked why the swimming pool parking lot had not been finished, and asked if the City was going to seal the joints at the parking lot.  Council stated the City is getting bids to seal the joints, since it was not in the original plans for the contract.

 

Motion was made by Ron Briery and seconded by Jeff Urban to adjourn.  Council adjourned at 6:53 p.m.

 

Complete minutes can be found at KQNK.com

NOTE:  The following minutes are unofficial until approved at the next regularly scheduled council meeting